State of California Payroll Calendar 2023: Important Dates for State Employees

The State of California Payroll Calendar for 2023 has been released, providing important information for employees and employers alike. The calendar includes the dates of pay periods, state pay days, and holidays observed by the state. It is important for employees to be aware of these dates in order to properly plan their finances and ensure that they receive their pay on time.

The 2023 calendar includes 14 pay periods, with nearly equal pay periods occurring in January, April, July, and October. State pay days are marked on the calendar with circled days, allowing employees to easily identify when they can expect to receive their pay. The calendar also includes a list of observed holidays, including New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, and Independence Day.

Employers are responsible for ensuring that their employees are paid on time and in accordance with state law. The State of California Payroll Calendar provides a helpful resource for employers to ensure that they are meeting their obligations. By following the calendar and staying up-to-date on any changes, employers can avoid penalties and legal issues related to payroll. Checkout: Biweekly Payroll Calendar 2023: A Comprehensive Guide

Understanding the Payroll Calendar

The State of California Payroll Calendar 2023 outlines the pay period start and end dates, payday dates, and direct deposit posting dates for state employees. It is important for employees to understand the payroll calendar to ensure they receive their pay on time and accurately.

Payroll Periods

The State of California Payroll Calendar 2023 has two types of pay periods: monthly and semi-monthly. Monthly pay periods cover the entire month, while semi-monthly pay periods cover half of the month. The pay period start and end dates are listed on the payroll calendar.

Payday Dates

Payday dates are the days when employees receive their paychecks. There are two types of payday dates: paper and direct deposit. Paper paydays are when employees receive a physical paycheck, while direct deposit paydays are when employees receive their pay electronically.

Direct Deposit Posting Dates

Direct deposit posting dates are the dates when employees’ pay is deposited into their bank accounts. These dates may differ from the actual payday dates listed on the payroll calendar. It is important for employees to check with their bank to confirm their direct deposit posting dates.

Holidays

The State of California Payroll Calendar 2023 also includes a list of holidays for the year. These holidays may affect payday dates and direct deposit posting dates. It is important for employees to be aware of these holidays and how they may impact their pay.

Resources

Employees can find more information about the State of California Payroll Calendar 2023 on the California State Controller’s Office website. The website includes a PDF version of the payroll calendar, as well as additional resources and information about state payroll.

Key Dates for 2023 | State of California Payroll

The State of California Payroll Calendar 2023 includes several key dates that employees should be aware of. These dates include paydays, holidays, and other important events. Here are some of the most important dates to keep in mind:

Paydays

Employees can expect to receive their paychecks on the following dates in 2023:

Holidays

The State of California observes several holidays in 2023. These holidays include:

• New Year’s Day: Monday, January 2, 2023
• Martin Luther King Jr. Day: Monday, January 16, 2023
• Presidents’ Day: Monday, February 20, 2023
• Cesar Chavez Day: Friday, March 31, 2023
• Memorial Day: Monday, May 29, 2023
• Independence Day: Tuesday, July 4, 2023
• Labor Day: Monday, September 4, 2023
• Veterans Day: Friday, November 10, 2023
• Thanksgiving Day: Thursday, November 23, 2023
• Day after Thanksgiving: Friday, November 24, 2023
• Christmas Day: Monday, December 25, 2023

Other Important Dates

There are also several other important dates to keep in mind, including:

• Daylight Saving Time: Sunday, March 12, 2023 (clocks move forward by one hour)
• Daylight Saving Time ends: Sunday, November

State Employee Pay Dates

State of California employees have set pay dates for the year 2023. These pay dates are determined by the California State Controller’s Office and are available on their website.

There are three different pay frequencies for State of California employees: monthly, semi-monthly, and bi-weekly. Monthly employees receive their pay on the last day of each month. Semi-monthly employees receive their pay on the first and sixteenth day of each month. Bi-weekly employees receive their pay every other Friday.

It is important for State of California employees to know their pay frequency and pay dates to properly budget and plan for their finances. The following table shows the pay dates for each payroll period in 2023:

It is important to note that these pay dates are subject to change. State of California employees should check with their respective departments for any updates or changes to the pay dates.

Overtime and Additional Pay

In addition to regular pay, California state employees may be eligible for overtime and additional pay. The California Department of Human Resources (CalHR) provides guidelines and regulations regarding overtime and additional pay for state employees.

Overtime Pay

Overtime pay is provided to state employees who work more than 8 hours per day or 40 hours per week. Overtime pay is calculated at one and a half times the employee’s regular rate of pay. Some employees may be exempt from receiving overtime pay, such as those in managerial or executive positions.

Additional Pay

California state employees may be eligible for additional pay, which includes compensation for working outside of normal business hours, holidays, and other special circumstances. Additional pay may also be provided for employees who work in hazardous or difficult conditions.

Examples of additional pay include:

• Shift Differential Pay: Provided to employees who work non-standard hours, such as evenings or weekends.
• Holiday Pay: Provided to employees who work on designated holidays.
• Standby Pay: Provided to employees who are required to be on-call outside of normal business hours.
• Hazardous Pay: Provided to employees who work in hazardous conditions, such as those who work with dangerous chemicals or operate heavy machinery.

It’s important to note that not all state employees are eligible for additional pay, and eligibility may vary depending on the employee’s job classification and bargaining unit. CalHR provides detailed information on the various types of additional pay and eligibility requirements for state employees.

Public Holidays Impact

The State of California provides several public holidays for its employees. These holidays are paid days off for most state employees, including those who work part-time. Public holidays can impact the state payroll calendar, affecting the timing of paychecks and other important dates.

In 2023, California will observe the following public holidays:

The state payroll calendar takes into account these public holidays, and paychecks may be delayed as a result. For example, if a payday falls on a public holiday, employees may receive their paychecks on the next business day. It’s important for state employees to be aware of these holiday impacts and plan accordingly.

In addition to the above public holidays, California has added several new holidays effective January 1, 2023. These holidays may be taken in lieu of receiving a personal holiday:

• Lunar New Year (January 22)
• Genocide Remembrance Day (April 24)
• Juneteenth (June 19)
• Native American Day (September 22)

State employees should also be aware that some bargaining units may have additional holidays or different holiday schedules. It’s important to check with your human resources representative or union contract for more information.

Overall, public holidays can impact the timing of paychecks and other important dates on the state payroll calendar. State employees should be aware of these impacts and plan accordingly to avoid any financial difficulties.

Payroll Processing Procedures

The State of California Payroll Calendar 2023 outlines the payroll processing procedures that must be followed by all state employees and payroll administrators. These procedures ensure that all employees are paid accurately and on time.

The Payroll Procedures Manual (PPM) issued by the California State Controller’s Office provides detailed information on the payroll processing procedures. The manual is organized into several sections, including Academic, Miscellaneous Payments, Deductions, General, and Direct Deposit, each of which is revised periodically to reflect any changes in the procedures.

One of the key procedures outlined in the PPM is the process of verifying and updating employee information. This includes verifying employee identification, employment status, and tax information. Any changes to this information must be promptly reported to the payroll administrator to ensure that employee paychecks are accurate.

Another important procedure is the calculation of employee pay. The PPM provides detailed information on how to calculate employee pay based on their salary, hours worked, and any deductions or benefits they may be entitled to. This includes information on how to calculate overtime pay, holiday pay, and sick leave pay.

The PPM also outlines the procedures for distributing employee paychecks. This includes information on how to distribute paper checks and how to set up direct deposit for employees who choose this option. The PPM also provides information on what to do in the event that an employee does not receive their paycheck or if their paycheck is lost or stolen.

Overall, the payroll processing procedures outlined in the State of California Payroll Calendar 2023 are designed to ensure that all state employees are paid accurately and on time. By following these procedures, payroll administrators can ensure that employees are paid promptly and that any issues with employee paychecks are promptly addressed.

Direct Deposit Information

Direct deposit is a convenient way to receive paychecks and avoid the hassle of paper checks. The California State Controller’s Office (SCO) offers direct deposit services to employees of the state government.

To sign up for direct deposit, employees can fill out the STD. 699 Direct Deposit Enrollment form and submit it to their payroll office. It is important to note that effective November 1, 2023, SCO will no longer accept paper submissions of the STD. 699 Direct Deposit Enrollment forms.

Instead, employees will have to enroll in direct deposit through the SCO’s online self-service portal, my|CalPAYS. This portal allows employees to manage their payroll information, including direct deposit, W-2 forms, and more.

It is recommended that employees enroll in direct deposit as soon as possible to avoid any potential delays in receiving their paychecks. The SCO provides a helpful PDF document with the 2023 Pay Dates for employees to reference when setting up their direct deposit.

Overall, direct deposit is a secure and efficient way for state government employees to receive their paychecks. By enrolling in direct deposit through my|CalPAYS, employees can easily manage their payroll information and ensure timely receipt of their pay.

Tax Withholding Information

Employers in California are required to withhold state personal income tax from their employees’ wages. The amount of tax to withhold depends on the employee’s gross wages, filing status, and the number of allowances claimed on their Form W-4. California provides two methods for determining the amount of wages and salaries to be withheld for state personal income tax: the Wage Bracket Method and the Percentage Method.

Wage Bracket Method

The Wage Bracket Method is limited to wages and salaries less than $1 million. Employers can use the California Withholding Schedules for 2023 to determine the amount of tax to withhold from their employees’ wages. The schedules are based on the employee’s filing status and the number of withholding allowances claimed on their Form W-4.

For example, if an employee is married and claims three withholding allowances, one of which is for estimated deductions, and earns biweekly wages of $1,600, the employer would use the Biweekly Payroll Period Withholding Schedule to determine the amount of tax to withhold. According to the schedule, the amount of tax to withhold is $44.

Percentage Method

The Percentage Method is used for wages and salaries greater than $1 million. Employers can use the California Withholding Tax Tables for 2023 to determine the amount of tax to withhold from their employees’ wages. The tables are based on the employee’s filing status, the number of withholding allowances claimed on their Form W-4, and the amount of wages paid.

For example, if an employee is single, claims one withholding allowance, and earns $1,500 in a weekly payroll period, the employer would use the Weekly Payroll Period Withholding Tax Table to determine the amount of tax to withhold. According to the table, the amount of tax to withhold is $250.

Employers are required to remit the withheld taxes to the California Employment Development Department (EDD) on a quarterly basis. The due dates for the quarterly payroll tax returns and payments are listed on the 2023 Payroll Tax Calendar provided by the EDD. Employers can also use the EDD’s online services to file and pay their payroll taxes.

Retirement Contributions

As an employee of the State of California, retirement contributions are an important aspect of your employment benefits. The California Public Employees’ Retirement System (CalPERS) is responsible for managing the retirement benefits of state employees.

For the 2023-24 fiscal year, the employer contribution rate for CalPERS is 19.1% of the employee’s salary. This rate is determined by the CalPERS Board of Administration and is subject to change based on the system’s funding needs.

Employees are also required to make contributions to their retirement benefits. The employee contribution rate for CalPERS is 8% of the employee’s salary. This rate is also subject to change based on the system’s funding needs.

It’s important to note that retirement contributions are deducted from an employee’s paycheck before taxes are applied. This means that the contributions are made on a pre-tax basis, which can result in a lower taxable income for the employee.

Employees can view their retirement contributions on their pay stubs, which are available through the State Controller’s Office. It’s important to monitor these contributions to ensure that they are accurate and up-to-date.

Overall, retirement contributions are an important aspect of an employee’s benefits package. By making contributions to their retirement benefits, employees are investing in their future financial security.

Health and Welfare Benefits Deductions

California State employees have access to a variety of health and welfare benefits, such as medical, dental, vision, and life insurance. These benefits are available to all eligible employees and their dependents.

The State of California offers several plans to choose from, including Health Maintenance Organization (HMO) and Preferred Provider Organization (PPO) plans. Employees are responsible for paying a portion of the premiums for their chosen plan, which is deducted from their paychecks on a pre-tax basis.

In addition to health insurance, employees may also elect to enroll in other voluntary benefits, such as flexible spending accounts (FSAs) for healthcare and dependent care expenses, and life insurance for themselves and their dependents. These benefits are also deducted from employees’ paychecks on a pre-tax basis.

It is important to note that employees may change their benefit elections during open enrollment, which typically occurs in the fall of each year. However, changes to benefits outside of open enrollment are only allowed in certain circumstances, such as the birth of a child or a change in marital status.

Overall, the State of California provides a comprehensive package of health and welfare benefits to its employees, with the cost of these benefits shared between the employer and the employee.

Discrepancies and Corrections

Despite the best efforts of the California State Controller’s Office, discrepancies and errors can sometimes occur in the payroll calendar. These discrepancies can cause confusion and frustration for employees and employers alike. Fortunately, the Controller’s Office has a process in place for correcting errors and ensuring that employees receive the correct pay on time.

If an employee notices an error in their pay, they should bring it to the attention of their supervisor or human resources representative as soon as possible. The supervisor or HR representative can then work with the Controller’s Office to identify the source of the error and take steps to correct it.

In some cases, the Controller’s Office may identify an error before the affected employees do. When this happens, the Office will take steps to correct the error and ensure that employees are paid correctly.

It’s important to note that corrections to the payroll calendar can sometimes result in changes to the pay dates. In these cases, the Controller’s Office will communicate the changes to affected employees as soon as possible. Employees should always check the most up-to-date version of the payroll calendar to ensure that they are aware of any changes or corrections.

Overall, while discrepancies and errors in the payroll calendar can be frustrating, the Controller’s Office has a process in place for correcting them and ensuring that employees are paid correctly and on time. Employees should always bring any errors to the attention of their supervisor or HR representative as soon as possible to ensure that they are resolved quickly and efficiently.

Frequently Asked Questions

What is the biweekly pay schedule for California state employees in 2023?

The biweekly pay schedule for California state employees in 2023 includes 26 pay periods. The pay periods begin on Sunday and end on Saturday. The paychecks are issued on the following Wednesday.

How many pay cycles are there in 2023?

There are 26 pay cycles in 2023 for California state employees.

When are the pay dates for CDRC employees in 2023?

The pay dates for California Department of Rehabilitation and Corrections (CDRC) employees in 2023 are the same as for all other California state employees. The pay periods begin on Sunday and end on Saturday. The paychecks are issued on the following Wednesday.

What is the payroll calendar for the State of California in 2023?

The payroll calendar for the State of California in 2023 includes 26 pay periods. The pay periods begin on Sunday and end on Saturday. The paychecks are issued on the following Wednesday. The calendar also includes the dates for holidays and other important events.

When are the pay dates for Sacramento County employees in 2023?

The pay dates for Sacramento County employees in 2023 are determined by the Sacramento County Department of Personnel Services. Employees should check with their department or supervisor for specific pay dates.

When are the pay dates for Riverside County employees in 2023?

The pay dates for Riverside County employees in 2023 are determined by the Riverside County Human Resources Department. Employees should check with their department or supervisor for specific pay dates.